How an Oman-Based Contracting Company Improved Project Execution Using Odoo ERP

Client Overview

Client: Queen Topaz International Trading and Contracting LLC
Industry: Contracting & Trading
Location: Oman
Business Model: Tender-based project execution (civil & fabrication projects)

About Queen Topaz

Queen Topaz is a contracting company that acquires projects through a tendering process. Each project involves multiple stages, including estimation, procurement, resource allocation, and execution.

To manage project delivery effectively, the company relies heavily on accurate planning, cost control, and coordination between departments.

As project complexity increased, managing operations manually became inefficient and difficult to control.

Challenges They Faced

Before implementing Odoo ERP, most operations were handled using disconnected processes and manual coordination.

The main challenges included:

• No centralized system to manage end-to-end project workflows
• Difficulty controlling project budgets based on BOQ
• Lack of visibility into material availability and procurement status
• Inefficient vendor selection and tender comparison process
• Limited tracking of employee, equipment, and resource allocation
• No structured approval system for projects, purchases, and inventory
• High risk of exceeding project costs due to uncontrolled material usage

As projects scaled, these issues started affecting efficiency, cost control, and decision-making.

Why a Digital ERP System Was Needed

Manual processes and disconnected systems were not sufficient for managing complex contracting projects.

Queen Topaz needed a centralized ERP system that could:

• Connect sales, project, inventory, and procurement workflows
• Enforce strict budget control through BOQ
• Improve visibility into resources, materials, and costs
• Standardize approval processes across departments

This led them to choose Technaureus for a customized Odoo ERP implementation.

The Solution: Odoo ERP Implementation

Technaureus implemented Odoo 17 Community Edition and customized it to match the company’s project-driven workflow.

The system was designed to manage the entire project lifecycle—from sales order to project closure—within a single platform.

Key Features Implemented

• Automatic project (job card) creation from sales orders
• BOQ-based project budgeting with strict approval controls
• Material requisition system linked to BOQ limits
• Smart stock handling (internal transfer or purchase based on availability)
• Tender-based procurement with multi-vendor comparison
• Project-specific warehouse and inventory tracking
• Employee and equipment allocation with availability forecasting
• Multi-level approval workflows for projects, purchases, and transfers
• Real-time cost tracking and project profitability reports

This ensured complete control over project execution and cost management.

Our Implementation Approach

Technaureus followed a structured implementation process to align the system with real-world project workflows:

1. Process Understanding

Analyzed tender-based project execution, BOQ preparation, and procurement workflows

2. System Customization

Configured Odoo modules to support project, inventory, procurement, and approval processes

3. Workflow Automation

Automated project creation, material requests, and approval hierarchies

4. Data Structuring

Defined project structures, BOQs, resources, and vendor workflows

5. Deployment & Training

Ensured smooth system adoption across departments

Challenges Faced During Implementation

One of the major challenges was enforcing strict BOQ control while maintaining flexibility for real-world project changes.

This was solved by:

• Implementing controlled BOQ revision workflows
• Restricting material usage beyond approved quantities
• Introducing multi-level approval systems

Another challenge was managing multiple resource types (materials, employees, equipment) within a single workflow.
This was addressed by integrating forecasting and allocation logic into the system.

Real Results & Business Impact

After implementing Odoo ERP, Queen Topaz achieved significant improvements in operational control:

• Centralized management of project workflows from start to completion
• Improved control over project budgets through BOQ-based tracking
• Better visibility into inventory, procurement, and resource allocation
• Reduced manual coordination across departments
• Structured and transparent approval processes
• Improved decision-making with real-time project cost insights

The company now operates with better control, accountability, and visibility across all projects.