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How an ERP helpful for Office Administration?

How an ERP helpful for Office Administration

Neenu RobinAug. 21, 2019

ERP for Office Administration

Enterprise Resource Planning systems are utilized by organizations to deal their business functions with an incorporated system.These days organizations consider ERP system as the backbone of the data relational projects that coordinates all other divisions into one homogeneous fabric of authoritative smoothness. Today, many organizations use different ERP for office administration to manage their various departments like sales, purchase accounting, inventory, production, management etc. Moreover, absence of a centralized management system makes their work more complicated. For the management to have a good investigation about the company’s development they need to experience a pile of papers. Therefore, chances of data loss and data entry errors are high. For a mid level or for small organizations their main concentration will be on accounting management only. But with companies having manufacturing and production departments, need of a centralized management is quite essential.

In order to stay competitive in today’s business environment every company needs a proficient way to store and access their information.Therefore having an ERP for Office Administration will build the performance of an association. Furthermore, ERP systems integrate all features of an enterprise into one comprehensive information system that can be accessed by individuals across an entire association. A good ERP system smooths out back office as well as front office works, encourages employees to work proficiently, give a real time visibility to the working of different offices.


1. Centralized Database Management.

Firstly, the main benefit of an ERP system is the Centralized Database System. Each department in an association can access the same information. Thus, you can avoid any fear of information loss or working with wrong data.

2. Effective revenue(income) to cost(expense) management

ERP gives a good outline on the business for the administration and financial specialists of the business. In traditional structure, you need to get numerous manual reports from various department which could be controlled, mistaken, or lacking to get a correct overview. But using ERP without much effort from the user,management is able to get a brief overview of the system.

3. Better examination about organizations development

Availability of the centralized information helps in good analysis about organization activities. Most of the ERP’s available in the market provide customizable dashboards when they log in to the system.

They can visualize the current status of different departments in real time and can take necessary actions.

4. Improved Productivity

The ERP system saved a lot of time employees have taken to finish some works like report generation, inventory administration, time sheet management etc. Therefore, ERP systems are able to  computerize a lot of work which employees did manually. In addition, it helps to avoid a lot of data entry works. workers and management can effectively utilize their time and energy that can increase productivity of the company.

5. Good Customer satisfaction

Earlier ERP systems focuses only on modules that supports back office works.Presently majority of the ERP programming is coordinated with CRM management software. Moreover, CRM effectively manages customer data. Thus, it maintains history of customer deals. These details gives an understanding about the customer needs and helps to create strategies for new lead generations.

6. Real time inventory management

ERP software allows to manage inventory in real time. ERP system allows to manage retail stores and distribution center. For companies managing manufacturing and production management inventory plays a great role. As a result, they will have good understanding about the raw material on hand and incoming conveyances. So that they can effectively deal with their production.

7. HR Management

HR functions plays an important role in the achievement of an organization. It covers few key areas including enrollment, training, payroll, workforce management, time sheets, attendance and staff welfare and development. Nowadays ERP software include HR management also. Representative details, Payrolls,recruitment, contracts, leave management, etc can be managed through the ERP system.

8. Multiple Company Management through a solitary system

Organizations are often geographically distributed be it different operating centers within a city or across an entire world. An ERP system enables to manage more than one organization through single ERP system. In just a single database you can process transactions, perform closings, and produce reports for single organizations or reports consolidated for an entire group of organizations.

9. Effective reporting

Report generation became an easy job with ERP systems. Hence, With all the necessary information available in the system, a lot of manual work can be avoided.

10. Complete customization

An important feature of today’s ERP systems are they can be tailored to suit the customer requirements. As a result, most of the applications are independent or can be coordinated with different applications.

11. Great Scalability or system upgrading

Having a system in place that can elegantly and proficiently accommodate your company’s growth is of utmost importance, and the right ERP system makes it easy. Moreover, a good ERP system will be able to be updated with new highlights. Adding new functionality to an ERP stage is simple with the right software vendor.

12.  Integrated Document Management

Finally, document management in ERP system can reduce paper work and duplication issues. As a result, system can generate alerts based on the expiry dates of documents.


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