Anjali AjithFeb. 24, 2020
Batch Payment in Odoo is the process of matching a batch of payments with our bank statement. In this way multiple payments can be batched together for customers and vendors making it easier for the reconciliation of the bank statements. This actually saves a lot of time in business scenarios. In this blog we will discuss in detail on Odoo 13 Batch Payments.
A bank reconciliation is the process of matching the balances in an entity's accounting records for a cash account to the corresponding information on a bank statement. The goal of this process is to ascertain the differences between the two, and also to book changes to the accounting records as appropriate.
Batch payments is a feature in Accounting module, that comes in enterprise edition of Odoo 13.
In Odoo we have two types of batch payment methods, one is customer batch payment named as inbound batch type, and another one is vendor bill batch payment named as outbound batch type.
Go to accounting module Accounting -> Configuration -> Settings -> Batch Payment.
Tick the check box against the Batch Payment to enable the feature.
To create a customer batch payment, go to:
Customer -> Batch Payment -> Create.
In the case of vendor batch payment, select the batch payment in the vendor drop-down menu in the accounting navigation bar. Then click the create button.
Accounting -> Vendor -> Batch payment -> Create.
As we said earlier, there are two types of batch payments. The payments done by the customers and the payments done by the vendors. There are provision for both of them to batch their payments and reconcile in a single bank statement .
In the case of customers, you need to select the inbound option to batch multiple payments. This Option shows only the customer payment to batch.
In case of the vendors, for batching payments you will need to select the Outbound option. You will be only able to see the vendor payments in this way.
You can also add the bank through :
Configuration -> Bank Accounts -> Create.
Here I had selected manual method for payment.
You can also add another payment method from here instantly .
As I have selected Manual method, only payments that done with manual method is filtered automatically by odoo. Just select the payments from the list of payments.
After filling the reference number and date, now save and validate the batch payment.
The batch that we had created, will be now listed as shown below.
As you can see the status of the batch is sent. So next step is to reconcile the payment with the bank statements.
Now we have to create the corresponding bank statement for reconciling this batch payment. For creating the bank statement, select the bank statement and create a new statement.
Accounting Overview -> Bank Statement -> Create.
Click on Batch Payments to see the payments in batch.
From the list of batch payments, select one that matches the amount given above. Up on selecting, we can see all of the individual payments that we added to that batch.
Now these payments are ready to reconcile with the bank statement.
Click on Validate to reconcile.
Just checking the payments tab, you can see the reconciled entries with status reconciled and unreconciled entries with status validated /sent.